I didn’t receive the weekly update – Look on the Members Area of the website, in Weekly Updates
How do I access the members area of the website? – All members have individual log-ins and passwords. Your username is in the format FirstnameSecondname. When the system was changed to individual member logins (Jan 2026) – or when you joined the chorus if later – you will have been emailed a link to set up your password. If you need this email again, please contact .
I’ve forgotten my password for the website – There is a re-set password link in the Members Area, on the log in page
I’ve been locked out of the website – Wait a while, try again. Try another browser or someone else’s computer. Contact or
FINANCE
I have a question about my subs, who do I contact? – Look at the subs form Subscription form for 2025/26 – Fill in form (you can get back in even if you’ve already submitted the form). If the answer isn’t there, contact Finance Officer
REHEARSALS
I have access requirements for rehearsals, including parking – Tell Rehearsal and events officer, g
There’s something wrong at the rehearsal venue – loos, heating, lighting, sightlines, chairs, people not adhering to seating plans, parking, other. Tell Rehearsal and events officer,
I need rehearsal tracks or a recording of a work we’re doing for an upcoming concert – look at the Members Area of the website, in Preparing the Music For work on your voice, see Preparing Your Voice
CONCERTS
I have questions about an upcoming concert – Look at the Members Area of the website in concert arrangements or the Concert notice attached to the weekly updates
I have access requirements for an upcoming concert – Tell Concert Planning Officer
I have questions or ideas about publicising our concerts, or would like some fliers. – Contact Marketing and Publicity Officer
MUSIC SCORES
I have a question about scores. Ask Librarian Alan Anderson at
MEMBERSHIP AND ATTENDANCE
I can’t make a concert, who do I tell, and when? Tell your Voice Rep, copying Membership Officer, by email, AS SOON AS YOU KNOW YOU CAN’T MAKE IT, even if you are not attending rehearsals
I can’t make a rehearsal, who do I tell? We do not ask for rehearsal apologies (they are not recorded) UNLESS it’s a compulsory rehearsal, in which case, tell your voice rep. If you are likely to be away for an extended period, please tell your Voice Rep, so that you are not contacted about your non-attendance
I don’t know whether I’ve done enough rehearsals to be eligible to sing in the concert. You should keep track of your own attendance but if you’re not sure ask your Voice Rep, who has a record of your weekly attendance, and knows how strictly the requirements are likely to be applied, which may vary depending on the repertoire.
My attendance has dropped below the requirement, or I have to miss a compulsory rehearsal. Can I be considered for exceptional permission to sing? Email Membership Officer, , copying your Voice Rep. These requests will go to Darius as a group, and considered in the context of the singing list, the individual singer’s musical abilities and the repertoire. The reason you have missed rehearsals – which may be entirely beyond your control – is not relevant to the decision: excluding you from singing in concerts is not punishment for non-attendance. While we are of course sympathetic to any difficulties you may be facing, decisions about concert eligibility are made purely on musical grounds.
I can’t sing in the concert, am I still welcome at rehearsals? Yes! Not just welcome, expected and warmly encouraged to continue to attend rehearsals to benefit from the musical training involved, to keep singing, and to support those around you. We just ask that you don’t attend the conductor’s rehearsal
I have a question about my re-audition. Membership Officer,
I forgot to sign in. Really? Again? (You know who you are…)
VOICE REPS
I have an issue relating to my attendance at rehearsals, to my membership of the choir or my personal circumstances. Your first port of call should be your Voice Rep. See WHO’S WHO (link at top of this page) or Chorus contacts for contact details
MEMBERS’ REPS ON COMMITTEE
I have an idea or issue relating to the way the choir is run, or to concerts, which I’d like to raise with the committee. Consult one of the Member Reps on the committee. See WHO’S WHO (link at top of this page) or Chorus contacts for contact details
SOCIAL
I have notices I’d like to share. Contact Chair J. Jo may pass these to for the Weekly Update if notices are too numerous for our break
I have singing opportunities or other news to share. for possible inclusion in Weekly Update (if appropriate) or to for inclusion on the website. For singing opportunities it helps if you can provide a pdf flyer or a concise description with precise arrangements plus contact details.
I’d like to join the SPC Social WhatsApp group. Contact any member of the group and give them your mobile number. Members reps Alex Walton, Patricia Wake, Rebecca Hutten and Annie Park are all group members, as are voice reps Katrina Hulse and Els Pearse. See WHO’S WHO (link at top of this page) or Chorus contacts for contact details. Or contact
Which pub do members gather in after rehearsals? The Stag’s Head, Psalter Lane – turn right out of St Andrews, it’s on the right. All very welcome.
What about after concerts? !New! The Fargate, close to City Hall, top of Fargate. There was quite a party there after the St Marie’s concert in November…
Current Member reps are Rebecca Hutton, Anita McKay, Annie Park, Patricia Wake and Alexandra Walton.
Summary: Represent members’ concerns and support the Trustees
Skills and qualities required: good interpersonal skills, tact, reliability, empathy, initiative
Liaise between the members and the Board of Trustees, representing Members’ opinions to the Committee
Respond to queries from members.
Actively contribute to Trustee Board Meetings and the running of the charity
Take on projects or tasks delegated by the Committee in support of the membership
Support choir events as necessary
Each Member Representative serves for 3 consecutive years and then must stand down to enable another member of the Chorus to stand, thereby ensuring that Board membership is refreshed on a regular basis.
Member Reps are different from Voice Reps:
Member Reps
Become trustees and help to run the charity
Serve as trustees for three years only
Attend trustee (committee) meetings
Share member concerns and suggestions at trustee meetings
Do not handle membership queries
Don’t track member attendance etc
Voice Reps
Do not become trustees
Can serve for as few or as many years as they wish
Do not attend trustee committee meetings
Are not responsible for sharing concerns and suggestions with trustees
The current team is made up of Patrick Callaghan, Rachel Mallaband, Kate Reece and Corey Wood.
The team, led by the Rehearsals and Events Manager, operates the C-max stair climber for concerts at the City Hall. The climber was purchased by the Chorus in 2012 to enable wheelchair users to get from the ground floor backstage to Dressing Room 3 at stage level, enabling them to take part in concerts.
The team organises itself for each concert, deciding who will operate the climber on both “up” and “down” phases, and who will act as back-up.
The stair climber must only be operated by trained personnel. All our team members are trained and receive regular refresher training, most recently in 2024.
Kate Reece received extra training from the stair climber company in 2024, to enable her to provide refresher training to the team and to train new members.
The City Hall has kindly agreed to store the stair climber in their basement store, and to take it up to ground level prior to each choral concert.
The Chorus is run by a committee of trustees which is elected by the members at the Annual General Meeting, which is usually held in October (previously November). The Trustees meet approximately six times a year to organise and run the charity, ensuring it meets legislative requirements and has sufficient funds to fulfil its purpose as agreed with the Charities Commission. Trustees receive a Trustee Pack which includes guidance documents produced by the Charity Commission to help them understand and meet their responsibilities; some of this is reproduced below.
Any member can stand as a Member Representative on the Trustee Board, and will likely be appointed at the AGM if there is a vacancy.
Any member of the Chorus can attend any of the trustee meetings and should inform the Chair if they wish to do this. They can take an active part in the meeting or just observe; however they may not vote. Meeting dates are listed on all agendas and minutes of previous meetings, see Committee Minutes
Summary: support the Membership Officer, and members, through close knowledge of members of each voice section
Skills and qualities required: good interpersonal skills, tact, reliability, empathy
liaise between members and the Membership Officer / MD
explain to members about to fall off the singing list for a concert, that they can put their case to the MD via the Membership Officer otherwise will not be able to take part in the concert
remind members of the attendance requirement as set out in the Chorus Rules
get to know each member of the section from the moment they pass their initial audition and are sent the ‘welcome to the Chorus’ email (Voice Rep is copied in)
be the conduit for information about the Chorus or for access to any Chorus official to resolve any problem which might arise
check the singing list / MAR sheet on a regular basis, to note any member whose attendance is falling
warn members whose attendance is close to the 75% minimum
inform Membership Officer of any errors in the attendance record highlighted by members
inform the Membership Officer of factors that may affect member attendance, eg pending surgery, maternity leave etc
Role currently held by alto Penny Webster. Not a trustee.
Summary: preserve archive material and make it available on request. Not a trustee
Skills and qualities required: good organisation, reliability, ability to ensure items are gathered for each event, and to store materials at home.
Main duties:
Save copies of concert programmes, newspaper articles and other such printed material relating to the Chorus
Organise materials in a suitable manner, eg by date and type
Store materials in a suitable manner, eg display albums, box files, plastic boxes etc.
Make the materials available to trustees on request, eg, for exhibition at special events.
NB. The Sheffield Archive at 52 Shoreham Street, Sheffield also contains material relating to the Chorus, but this can not be retrieved; once donated, items must remain in the archive. Individuals may view the archives on request; advance notice will need to be given and you may need to register beforehand as a reader. See https://www.sheffield.gov.uk/libraries-archives/access-archives-local-studies-library