Chair

Role currently held by alto Jo Briddock. The Chair must be a trustee.

Summary: provide leadership and direction to the board of Trustees, to enable them to fulfil their responsibilities for the overall governance and strategic direction of the organisation. Trustee

Skills and qualities required: good communication, leadership, reliability, ability to ensure deadlines are met

Blue highlights show tasks currently covered by the Administrator

GOVERNANCE

  • Provide leadership for the trustees in their role of setting the strategy and policy of the organisation.
  • Schedule, Chair and facilitate trustee meetings, setting agendas and ensuring trustees fulfil their responsibilities for overall governance and strategy
  • Compile and send out papers for trustee meetings and for the Repertoire Planning Group
  • Chase up trustees and other individuals with pending actions
  • Liaise regularly with the Finance Officer to maintain a clear grasp of the charity’s financial position and to ensure full and timely financial transparency and information disclosure to trustees.
  • Proactively ensure that SPC complies with its governing document, charity law, company law and any other relevant legislation or regulations and make sure it pursues its objects as defined in the Constitution
  • Oversee and drive the development and regular review of policies, regularly checking Charities Commission website for relevant updates and revised requirements
  • Set up and oversee sub-committees as appropriate to ensure that the organisation can pursue its charitable objectives effectively and efficiently
  • Represent the organisation at appropriate events, meetings, or functions.
  • Act as a spokesperson for the organisation where appropriate.
  • Consult with chorus professionals on matters of strategy, governance, finance, and HR
  • Maintain careful oversight of any risk to reputation and/or financial standing of the organisation, in liaison with Finance Director
  • Attend other committees or working groups as appropriate
  • Respond to member queries
  • Respond to complaints, in liaison with Administrator and MD
  • Check AGM and Trustee meeting minutes, arrange upload to Sharepoint and website

 AGM

  • Plan AGM using scheduler / checklist; set date in November, tell Music Director
  • Ask trustees for contributions to Annual Report, chase up any that are late
  • Compile Achievements and Future Plans section of Annual Report
  • Set AGM agenda, checking compliance with requirements as in Constitution
  • Plan meeting, ie, presentations, speech from President, presentations to officers standing down and/or long-standing members etc
  • Check AGM minutes, arrange upload to website

CONCERTS, EVENTS and REHEARSALS

  • Liaise with Halle Concert Society and/or Music Director re programme
  • Liaise with Halle Concert Society re financial contribution
  • Prompt committee re decisions about ticketing arrangements, ticket prices etc
  • Check that Risk Assessments have been completed for each event, and annually for the organisation
  • Consult MD and trustees re requests to supply choir for ad hoc events as they crop up
  • Check that rehearsals are set up effectively and operate smoothly